Computer Ease
Technical Support "Solutions That Make Profits Easier" |
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Month End Processing Checklist | |||||||||||||||||||||||||||||||||||||||||||||||||
The
end of month processing consists of the reports and updating functions
necessary to control and audit the rental system. The end of month is
run after the daily work for the last working day of the month is
completed. For further detailed information, please see the RCS ceFoundation User Guide section 6.0. The PROCESS MONTH END must be run after the END OF DAY for the last business day of the month and before the first business day of the next month. This is because equipment, inventory and parts revenue is updated as soon as a contract is completed. The PROCESS MONTH END is a 'stand alone' process meaning that only the user performing the month end can be using the system. The Month End Processing steps are arranged so that the operator can run the jobs in sequence starting at the top of the list. Your company may not require that all steps be accomplished during the end of month. See your company's checklist for the specific tasks that should be run.
After completing a month end in RCS ceFoundation, be sure to also complete a month end in any other applications that you are using. These might include applications such as Accounts Receivable or Accounts Payable. For your convenience, below is a checklist you can fill out to keep track of the steps your company requires to process a month end in RCS ceFoundation. Steps 1 through 3 are required to successfully process month end in the RCS ceFoundation system. Your company however will have requirements beyond simply steps 1 through 3. These requirements may include but are not limited to purging functions, reporting functions, GL interface functions, etc.
*1 Computer Ease recommends that the month end backup is kept for at least three months. *2 This step applies to UNIX customers only. Please contact Computer Ease Technical Support should any file be less than 20% available or display a warning. | |||||||||||||||||||||||||||||||||||||||||||||||||
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