Computer Ease Technical Support - Year End Checklist

		Computer Ease Technical Support "Solutions That Make Profits Easier"

Year End Processing Checklist

The end of year processing consists of the reports and update functions necessary to control and audit the rental system.

For further detailed information, please see the RCS ceFoundation User Guide section 8.0.

Step	Description
1	Perform a normal ceFoundation/RCS END OF DAY
2	Print EOM reports for all applications
3	Perform a normal ceFoundation/RCS END OF MONTH Click here for further information.
4	Perform a normal ceFoundation/RCS END OF YEAR Click here for further information.
5	If required, perform an ACCOUNTS RECEIVABLE (AR) END OF YEAR Click here for further information.
6	If required, perform an ACCOUNTS PAYABLE (AP) END OF YEAR Click here for further information.
7	If required, perform a FIXED ASSETS (FA) END OF YEAR Click here for further information.
8	If required, perform a PAYROLL (PR) END OF YEAR Click here for further information. Note: Payroll is always processed on a calendar year regardless of your fiscal year.
9	Initialize the next GENERAL LEDGER (GL) Period and set GL EOY flag if not already set Click here for further information.
10
11
12
13
14
15

Year End FAQ - Frequently Asked Questions

1. I forgot to do Rental EOM but I’ve already done Rental EOY.

Just do Rental EOM. If you do EOM and EOY in the wrong order, it doesn’t matter.
If you have done AR EOY, it doesn’t matter. You just need to have done Rental EOM before the first EOD of the new fiscal year.
If you’ve already done the first EOD of the fiscal year, then you must call Computer Ease Technical Support.

2. I did AR EOM and AR EOY instead of just AR EOY.

Select ACCOUNTS RECEIVABLE,
Select 3-MAINTENANCE,
Select 5-ADD/CHG DEFAULT GL PERIOD.
Press <ENTER> at the first screen (just a help screen).
Enter GLPER at the TABLE ID and press <ENTER> until you get to .02 and change it to .01.
Press <ENTER> until the screen clears.

3. I did AP EOM and AP EOY instead of just AP EOY.

Select ACCOUNTS PAYABLE,
Select 5-MAINTENANCE,
Select 11-ADD/CHG DEFAULT GL PERIOD.
Press <ENTER> at the first screen (just a help screen).
Enter APPER at the TABLE ID. If nothing appears on the screen and the cursor just goes to TITLE, just <ESC>. You do not need to do anything. If the table data appears, press <ENTER> until you get to .02 and change it to .01.

4. What is the difference between periods 12 and 13?

Period 12 is for normal month 12 work.
Period 13 is specifically for year end work – adjusting entries, closing entries, etc.
While period 12 can be used for both, putting year end work in period 13 provides a clear demarcation of what is normal month 12 business and what is year end work.